Inspired by existing standards like EN ISO or OHSAS etc. and my previous suggestion for professional performance standards I decided to develop a request for comment for a professional performance standard applicable to all persons.
This is the first draft of my proposal for this standard and I am looking forward to receive your feedback!
Professional Performance Standards – Request for Comment
The application of a self-management system is a strategic decision of a person to enhance personal performance and to improve cooperation in a business environment.
This standard is designed to prove reliability and honesty of the person.
The defined requirements are generic and shall be applicable to all persons.
2. Personal Commitment
The person shall state to comply with the requirements of this standard.
3. Basic Requirements
3.1. Task Management
The person shall establish and maintain a reliable task management system to register all tasks. These tasks shall be prioritized and scheduled to ensure completion.
3.2. Mail Management
3.2.1. Incoming Mail
The person shall process incoming mail within 24 business hours.
Processing shall be done by “first touch” without returning the incoming mail to inbox.
Processing of incoming mail is defined as:
a) delete mail, if information is not relevant and answering not requested
b) forward mail
c) answer mail
d) transform mail into a task
In case of b) and d) sender shall be informed about processing decision.
3.2.2. Outgoing Mail
The person shall write outgoing mail as short and precise as possible.
The person shall address outgoing mail to relevant addressees only.
3.3. Time Management
The person shall establish and maintain a system to manage available time.
3.4. Office/Desk Management
The person shall ensure privacy of all processed information.
The person shall minimize usage of paper.
3.5. Document Management
The person shall archive documents and records to ensure traceability of the work performed.
3.6. Password Management
The person shall ensure the use of strong passwords.
The person shall protect passwords and keep passwords a personal secret.
3.7. Feedback Management
The person shall evaluate received feedback regarding performance and shall develop measures to improve.